• General Dynamics Information Technology
  • $60,510.00 -90,550.00/year*
  • Colorado Springs, CO
  • Defense/Security Clearance
  • Full-Time
  • 534 Barnes Street

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**Position requires an in-scope TS/SCI clearance **

The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer directorates. The nature of Administrative Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes to moderately complex and very complex tasks which demands a high degree of autonomy and latitude in planning; organizing; and decision making to fulfill work requirements.


Maintain a schedule of appointments for a manager or office

Answer routine telephone calls; direct calls and take messages

Greet and escort visitors

Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents

Arrange for the delivery of outgoing mail/packages with the mailroom

Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office

Draft; proofread; edit and coordinate correspondence

Perform research and retrieve information from databases and other resources

Maintain tracking records and filing systems; archive files

Maintain; update and serve as focal point for databases or spreadsheets

Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites

Participate in meetings and events: may serve as recorder and may present position-related information

Prepare access rosters and request security clearance transfers

Assist in ordering supplies/equipment and arranging for office equipment repairs

Perform administrative back up support for other offices

Recommend innovative processes to improve the efficiency and effectiveness of the office

Compose written communication in response to complex customer queries

Prepare routine status reports and track office-related metrics

Manage routine website content updates and coordinate more complex website changes with webmaster

Coordinate scheduling; organizing; and execution of meetings; events; conferences; and off-sites

Attend meetings; events; and forums

Assist in maintaining inventories; records; and receipts

Coordinate office renovations and relocation activities

Support TIER actions; assign actions to the appropriate divisions or branches; follow up on actions; coordinate responses in a non-conflicted manner for senior management review; provide status reports; and participate at customer-wide TIER meetings

1. Performs a variety of general administrative tasks, such as preparing reports and correspondence, coordinating travel and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.

2. Compiles and analyzes various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results.

3. Collects and inputs timesheet information into automated accounting system and processes labor corrections.

4. Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports.

5. Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as external contacts such as customers, vendors, and subcontractors.

6. May provide work leadership to less experienced clerical and administrative personnel.

7. Participates in special projects as required.

3-5 years of related administrative experience.


Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

Ability to participate productively as a contributing member in a team environment

Strong interpersonal skills

Ability to be discreet and maintain confidentiality

Proficient in the use of Microsoft Office and standard computer applications

Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctly

Experience with protocol and precedence; IC/DoD structure; regulations; directives; and policies




As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities.

Associated topics: sci, security clearance, security investigation, sensitive compartmented information, single scope background investigation, ssbi, top secret sci, ts sci

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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